But why would we want to do that? Why not just flag emails and use that as a to-do list? We need a different approach to organize emails that need us to take action. In the last article, we created a folder structure to organize the emails we need to keep for future reference. Select the “ New Task” button, or use the “ CTRL-N” keyboard shortcut.In this article, you’ll learn how to use color categories in Outlook to organize your to-do list and actionable emails. Select the “ Tasks view" at the bottom of your navigation pane. Here are the steps to create a Task in Outlook: So you can quickly pick-up this helpful functionality to help reduce your Email Overload. One nice thing about Outlook Tasks is that they look and function in many ways just like Email messages, so creating them and using them is very familiar. There are a large number of features and options available for Microsoft Outlook® Tasks, and they are a great addition to the many tools that are available to help you better manage your Email.īut for today, we will focus on creating a basic, Single Item Task and a Recurring Task. Or it can be a “ recurring item" that you need to remember to complete on an ongoing, periodic basis. It can be either a “ one-time action" item that you need to complete by a specific due-date. They are a great addition to help your Email Processing and Triage capabilities. Tasks are anything that you would want to put onto a “ To Do” list. Microsoft Outlook has a powerful “Tasks” feature that allows you to create and manage a list of “To Dos”.
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